Accounts Payable Specialist

Our client, a mission-driven nonprofit organization, has an immediate opening for an Accounts Payable Specialist. This role will help manage accounts payable processes, maintain accurate financial records, and support centralized purchasing and inventory systems.

Responsibilities:

• Manage accounting and analysis for centralized purchasing and inventory control systems
• Oversee cost flow analysis for the inventory control system
• Partner with the Purchasing Manager to streamline processes
• Accurately enter and post invoices into the accounting system
• Process accounts payable checks and ensure accuracy in the check register
• Reconcile vendor and credit card statements monthly
• Set up new vendors and maintain vendor records
• Research and resolve vendor and employee accounts payable issues
• Process void checks and maintain backup documentation
• Follow up on pre-payment documentation after payment processing
• Participate in team meetings and communicate effectively with colleagues across departments
• Ensure confidentiality and compliance with all organizational and regulatory policies
• Perform other accounts payable duties as needed

Requirements:

• Associate degree in accounting or equivalent work experience
• At least 2 years of accounting experience, including contract billing and journal entries
• Proficiency in Microsoft Office (especially Excel) and accounting software; experience with ADP Workforce Now is a plus
• Strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment
• Sensitivity to diverse communities and a commitment to supporting individuals from all backgrounds
• Excellent verbal and written communication skills