Administrative Coordinator

Our client has an immediate opening for an Administrative Coordinator. This role will support daily operations by managing front desk activities, coordinating with various divisions, and ensuring a welcoming and efficient environment for all.

Responsibilities:

• Answer incoming calls, respond to inquiries, and route calls to appropriate divisions
• Greet and assist residents, contractors, and visitors, directing them to the appropriate staff or resources
• Maintain a welcoming and professional reception area
• Monitor and order office supplies to ensure adequate inventory for department operations
• Create and issue new employee and contractor identification cards in accordance with department protocols
• Maintain visitor logs, supply records, and other relevant documentation
• Collaborate with other divisions to ensure seamless communication and support
• Assist with scheduling, data entry, and general clerical tasks as needed

Requirements:

• High school diploma or equivalent required; additional administrative experience or training preferred
• Strong verbal and written communication skills with a focus on customer service
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with standard office equipment
• Detail-oriented and highly organized, with the ability to handle multiple tasks in a fast-paced environment
• Previous experience in a similar administrative role is preferred
• Office-based role with frequent interaction with the public and staff members
• Follow standard working hours with occasional flexibility based on department needs