AP/AR Specialist

Our client, a leading biotechnology company, is seeking an AP/AR Specialist to join their team. This role will process orders, create invoices, respond to customer inquiries, and manage various administrative tasks that keep operations running seamlessly.

Responsibilities:

• Monitor the orders email box
• Process all orders
• Review purchase orders (POs) for accuracy
• Communicate and follow up with customers when PO revisions are required (e.g., pricing, net terms, quantity, etc.)
• Generate invoices using QuickBooks
• Calculate shipping
• Enter order details
• Distribute invoices to customers or upload invoices to customer payment portals
• Send email payment reminders and on-hold notices to accounts
• Field customer inquiries and provide shipping updates as needed
• Assist with product returns and issuing credits
• Support commercial administrative processes such as Sunshine Act reporting
• Research doctor and hospital data

Requirements:

• College degree preferred, not required
• 2-3 years of bookkeeping experience
• Experience with PO processing and setting up vendors is a must
• Skilled with MS Office Suite
• Ability to follow instructions and adhere to processes/procedures
• Attention to detail
• Strong interpersonal skills
• Customer service experience
• Familiarity with QuickBooks is a plus