HR Administrative Assistant

Our client, a family-owned business, is seeking an HR Administrative Assistant who will work with and support the VP of Human Resources. This role will provide comprehensive administrative support to the VP of HR across HR functions, including employee onboarding, recruiting, benefits administration, risk management, and maintaining employee records.

Responsibilities:

• Assist with the coordination of Employee Health Insurance, Dental Plans, 401(k) and Profit Sharing Plans, and Life and Disability Insurance enrollments and changes
• Respond to employee inquiries regarding benefits and escalate issues as necessary to the VP of HR
• Manage initial stages of recruiting, including posting job ads, screening resumes, and conducting reference checks
• Support new hire onboarding by preparing orientation materials, organizing paperwork, and maintaining records in HRIS
• Track employee compliance with mandatory training and certifications
• Maintain and update employee records in compliance with data protection and confidentiality standards
• Ensure secure custody of official records, including employment files, Savings & Profit Sharing Plan documents, and regulatory compliance forms
• Help manage and document safety initiatives, including completing the OSHA 300 Log by gathering information on monthly man hours, injury reports, and lost workdays
• Help coordinate employee engagement activities, wellness programs, and company-wide events
• Other responsibilities as required

Requirements:

• Associate’s or Bachelor’s degree in HR, Business Administration, or related field
• Previous experience in HR support roles preferred
• Experience in the construction industry or a related field is beneficial
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and ability to quickly learn new HR systems
• Strong attention to detail, ensuring accuracy in documentation and record-keeping
• Commitment to maintaining confidentiality and handling sensitive information with discretion
• Excellent communication and interpersonal skills to work effectively with employees at all levels
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment