Law Firm Administrator

Our client, a mid-sized law firm, has an immediate opening for a Law Firm Administrator. This role will play a key leadership role and be responsible for managing the daily operations of a law firm that is growing and expanding.

Responsibilities:

• Oversee and manage the firm’s financial operations, including budgeting, forecasting, and financial reporting
• Handle accounts payable and receivable, payroll, and the billing process with accuracy and efficiency
• Lead recruitment, onboarding, and retention efforts for both legal and support staff
• Manage employee benefits, compensation packages, and performance evaluations
• Address employee relations issues with discretion and professionalism, facilitating conflict resolution when necessary
• Ensure smooth day-to-day office operations, including managing office supplies, equipment, and vendor relationships
• Coordinate with IT to ensure the firm’s technology infrastructure is reliable and secure
• Provide insights and recommendations based on analysis of firm performance
• Work closely with partners to identify and pursue growth opportunities, including potential practice expansions
• Ensure exceptional client service by overseeing client intake processes and maintaining accurate client records
• Address client concerns promptly and professionally, ensuring effective communication between clients and the legal team
• Assist in organizing and managing business development activities that promote the firm’s services
• Maintain and update the firm’s website and social media profiles to reflect the firm’s brand and values
• Other responsibilities as required

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field
• At least 5-7 years of experience in law firm administration or a similar role, preferably in a mid-sized firm
• Polished and professional demeanor, with strong interpersonal and communication skills
• Proactive, self-starter with the ability to anticipate needs and handle multiple tasks simultaneously
• Extensive knowledge of financial management, human resources, and office operations
• Proficiency in legal management software, Microsoft Office Suite, and accounting software
• Discretion in handling confidential information and matters
• Strong problem-solving skills and the ability to thrive in a fast-paced environment
• Experience in legal compliance, risk management, and client relations preferred
• Knowledge of law firm billing practices and financial systems preferred
• Experience in marketing and business development within a legal setting preferred
• This full-time position is in the office with occasional travel for meetings, conferences, or client events, with the possibility of extended hours during busy periods